Bookkeeper & Payrol Assistant (UK) Vacancy
An exciting opportunity has arisen to join the team with life science reagents manufacturer Hello Bio Ltd.
In this role you will be supporting the company, international offices and directors with a wide variety of financial tasks. Bookkeeping on Xero and Payroll will be your primary activities, with other financial administrative tasks including:
- Account reconciliation
- Preparation of VAT Returns
- Preparation of weekly / monthly payrolls
- Administration of workplace pension scheme
- Setting up supplier payments
- Management of accounts email inbox
- Accounts payable
- Accounts receivable
- Preparation of regular financial reports
- Ad hoc financial analysis and support to senior management
We are looking for a self-motivated problem solver with a strong attention to detail, good teamworking skills, and a flexible, can-do approach. Ideally you will be AAT qualified and have experience in the use of a dedicated bookkeeping package (preferably Xero). Bookkeeping or accounts assistant experience including VAT and PAYE is essential. Competencies in using Microsoft Office Word, and Excel are essential and experience with multi-currency accounts is desirable.
The role benefits from flexible hours and location, which can be tailored to suit your needs, although we do require you to commit to a minimum of one day in the office per week. The role also benefits from a competitive salary, generous holiday allowance and availability of homeworking possibilities.
Hello Bio is a fast-growing manufacturer and supplier of high quality research reagents to universities and pharmaceutical company customers. With an excellent reputation for quality, Hello Bio's products are used to further scientific research worldwide, in areas such as Alzheimer’s Disease, cancer, neuroscience and more.
The full role description is appended below. To apply, please submit your CV and full covering letter stating why you think you are suited for the role via Indeed.com:
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Role Description
LOCATION: Remote/office-based (with a minimum of one day in the office at Avonmouth, Bristol, United Kingdom per week)
JOB TITLE:Bookkeeper & Payrol Assistant
MAIN PURPOSE OF JOB: Payroll, bookkeeping and other financial duties for a growing international chemicals business.
RESPONSIBLE TO: CEO
RESPONSIBLE FOR: N/A
HOURS: 22.5 hours per week, flexible days / hours
MAIN DUTIES:
Payroll & Pensions
- Processing weekly Payroll for 10-15 employees.
- Assisting with HR matters relating to payroll.
- Administration of workplace pension scheme
Book-keeping
- Expenses input and reconciliation
- Bank Reconciliations
- Issuing Payments: Processing purchase invoices from our suppliers & employee expenses and repayment of loans
- VAT returns
- Intrastat input
- Collating information to pass on to company accountants for year-end account
- Overseeing the purchase ledger function of the business
Credit Control & Debt Collection
- Identifying aged debtors across the UK, US and EU offices
- Sending timely reminders and communicating with customers to assist in debt collection
General Administration
- Occasional administrative tasks as required.
Legal: Data Protection, Health and Safety & GDPR
- To adhere to all relevant legal requirements, including but not limited to: Health & Safety, Employment Law, GDPR and ATT guidelines.
Reporting
- To provide relevant information when requested to assist the MD in the preparation of management accounts, P&L, budget P& L, and cash forecasts.
- To prepare other reports as requested (cash position, aged debtors etc)
- Report in a timely fashion any major financial issues or irregularities
Person Specification
Qualifications / Experience
- Ideally AAT qualified (or working towards)
- Experience in the use of a dedicated bookkeeping package (eg. Xero).
- Bookkeeping or accounts assistant experience including VAT and PAYE is essential
- Competent IT skills, including the ability to use Microsoft Office software such as Word, Excel, and PowerPoint. Training in company specific software and databases will be provided.
Personal Qualities
- Ability to work effectively within a small team.
- Ability to problem solve
- Willingness to learn and develop
- Calm under pressure
- Friendly, outgoing disposition
- Strong attention to detail and the ability to work to set deadlines.
Special Conditions
- COVID-19 considerations: Hello Bio follows all government guidelines for working in a Covid-19 secure way and all staff must adhere to our COVID risk assessment which which includes daily sanitisation, limits on room occupancy and maintaining social distancing.
- It is expected that the postholder will continually maintain and update the necessary skills to carry out the role
- This job description is not exhaustive and will be reviewed from time to time and amended by mutual agreement. There will be an annual job appraisal to review progress, job description and performance against objectives.
To apply, please submit your CV and full covering letter stating why you think you are suited for the role via Indeed.com: